Publication Rights Policies
What is our policy?
For the majority of journals1 published by Oxford University Press, we have a policy of acquiring a sole and exclusive licence for all published content, rather than asking authors to transfer ownership of their copyright, which has been common practice in the past. We believe this policy more carefully balances the interests of our authors with our need to maintain the viability and reputation of the journals through which our authors are accorded status, recognition and widespread distribution. In developing this policy we have been guided by the following principles:
- As a university press and not-for-profit academic publisher, we rely heavily on the good relationships we have with our authors. Having a licensing policy which enables an author to be identified as the owner of the copyright in an article is one of the key ways of demonstrating how highly we value these relationships.
- An exclusive licence enables the centralised and efficient management of permissions and licencing, ensuring the widest dissemination of the content through intermediaries;
- Exclusive rights also enable OUP to take measures on behalf of our authors against infringement, inappropriate use of an article, libel or plagiarism;
- At the same time, by maintaining exclusive rights, in all media for all published content, we can monitor and uphold the integrity of an article once refereed and accepted for publication to be maintained;
Where to get a copy of the Licence to Publish
OUP cannot publish your article until a completed licence form has been received. You should receive a form as soon as your article is accepted for publication.
Footnotes to this section
1. A small number of OUP Journals still have a policy of requesting a full Assignment of Copyright. If unclear about the policy of the Journal concerned, please contact the Editorial office to clarify.
- If you are or were a UK Crown servant and the article has been written in that capacity, we have an arrangement with HMSO to enable us to publish it while acknowledging that it is Crown Copyright. Please inform the Editorial office or Oxford University Press at the time of acceptance or as soon as possible that the article is Crown Copyright, so that we can ensure the appropriate acknowledgement and copyright line are used, as required by our arrangement with HMSO.
- If you are a US Government employee and the article has been written in that capacity, we acknowledge that the Licence to Publish applies only to the extent allowable by US law.
Re-use of third party content as part of your Oxford Journals article
- As part of your article, you may wish to reuse material sourced from third parties such as other publishers, authors, museums, art galleries etc. To assist with this process, we have a Permission Request form and accompanying Guidelines that specifies the rights required in order for third party material to be published as part of your Article. For a copy of this form, please email.
- Responsibility for clearing these third party permissions must be borne by the Author, and this process completed as soon as possible - preferably before acceptance of the manuscript, but if not possible, before the Article reaches the Production stage of the process.
Rights retained by ALL Oxford Journal Authors
- The right, after publication by Oxford Journals, to use all or part of the Article and abstract, for their own personal use, including their own classroom teaching purposes;
- The right, after publication by Oxford Journals, to use all or part of the Article and abstract, in the preparation of derivative works, extension of the article into book-length or in other works, provided that a full acknowledgement is made to the original publication in the journal;
- The right to include the article in full or in part in a thesis or dissertation, provided that this not published commercially;
For the uses specified here, please note that there is no need for you to apply for written permission from Oxford University Press in advance. Please go ahead with the use ensuring that a full acknowledgment is made to the original source of the material including the journal name, volume, issue, page numbers, year of publication, title of article and to Oxford University Press and/or the learned society.
The only exception to this is for the re-use of material for commercial purposes, as defined in the information available via the above url. Permission for this kind of re-use is required and can be obtained by using Rightslink:
With Copyright Clearance Center’s Rightslink ® service it’s faster and easier than ever before to secure permission from OUP titles to be republished in a coursepack, book, CD-ROM/DVD, brochure or pamphlet, journal or magazine, newsletter, newspaper, make a photocopy, or translate.
- Simply visit: www.oxfordjournals.org and locate your desired content.
- Click on (Order Permissions) within the table of contents and/ or at the bottom article’s abstract to open the following page:
- Select the way you would like to reuse the content
- Create an account or login to your existing account
- Accept the terms and conditions and permission is granted
For questions about using the Rightslink service, please contact Customer Support via phone 877/622-5543 (toll free) or 978/777-9929, or email Rightslink customer care.
Preprint use of Oxford Journals content
- For the majority of Oxford Journals, prior to acceptance for publication, authors retain the right to make a pre-print [A preprint is defined here as un-refereed author version of the article] version of the article available on your own personal website and/or that of your employer and/or in free public servers of preprints and/or articles in your subject area, provided that where possible.
- You acknowledge that the article has been accepted for publication in [Journal Title] ©: [year] [owner as specified on the article] Published by Oxford University Press [on behalf of xxxxxx]. All rights reserved.
- Once the article has been published, we do not require that preprint versions are removed from where they are available. However, we do ask that these are not updated or replaced with the finally published version. Once an article is published, a link could be provided to the final authoritative version on the Oxford Journals Web site. Where possible, the preprint notice should be amended to:
- This is an electronic version of an article published in [include the complete citation information for the final version of the Article as published in the print edition of the Journal.]
- Once an article is accepted for publication, an author may not make a pre-print available as above or replace an existing pre-print with the final published version. NBThere are some Oxford Journals such as the Journal of the National Cancer Institute, which do not permit any kind of preprint use. For clarification of the preprint policy for any journal please contact the Rights and New Business Development Department.
Postprint use of Oxford Journals content:
[A postprint is defined here as being the final draft author manuscript as accepted for publication, following peer review, BUT before it has undergone the copyediting and proof correction process].
We have detailed policies on the use of postprints for all of our journals. To view these for individual journals please refer to the author self archiving policies on journal homepages. If you require further information please contact the Rights and New Business Development Department.
Other uses by authors should be authorized by Oxford Journals through the Rights and New Business Development Department.
Additional Rights retained by the Author when publishing in an Oxford Open participating journal
Please note that these rights only apply to content published in an Oxford Journal on an Open Access basis in exchange for payment of an author charge. For more details about how Oxford Open works please click here.
The right to reproduce, disseminate or display articles published under this model for educational purposes, provided that:
- the original authorship is properly and fully attributed;
- the Journal and OUP are attributed as the original place of publication with the correct citation details given;
- if an article is subsequently reproduced or disseminated not in its entirety but only in part or as a derivative work this must be clearly indicated
- the right to deposit the postprint and/or URL or PDF of the finally published version of the article into an institutional or centrally organized repository, immediately upon publication
Commercial Use of Open Access version
For all articles published under a Creative Commons Attribution Licence (CC BY 3.0) or an Open Government Licence permission is not required to make any kind of commercial use of the material.
For all articles published under a Creative Commons Non-Commercial Attribution Licence (CC BY NC 3.0) or a Non-Commercial Government Licence permission is required for all commercial reuse. In order to request permission please contact the Rights and New Business Development department: you want to use and a brief description of the intended use.
Commercial re-use guidelines for open access content
Definition of commercial use: any re-use of material from the Open Access part of an Oxford Journal for the commercial gain of the user and/or their employing institution. In particular,
- re-use by a non-author/third party/other publisher of parts of or all of an article or articles in another publication (journal or book) to be sold for commercial purposes. Permission to reproduce selected figures will generally be granted free of charge, although OUP reserves the right to levy a fee for the use of these and/or the full text of an article/articles
- the proactive supply of multiple print or electronic copies of items taken from the Journal to third parties on a systematic basis for marketing purposes. Permission for this kind of reuse should be obtained from the publisher, who retains the right to levy an appropriate fee
- re-use by an author of parts of or all of an article in other publications from commercial organizations. Permission for this kind of reuse should be obtained from the publisher. We would consider this to be commercial reuse but would not normally charge a permission fee if the author is involved.
NB: Please note that any income generated from permissions granted for this kind of use will be returned directly to the journal itself in order to help minimise the costs of making content from it available on an Open Access basis.
- All requests to reuse the article, in whole or in part, in another publication will be handled by Oxford Journals. Unless otherwise stated, any permission fees will be retained by the Journal concerned. Where possible, any requests to reproduce substantial parts of the article (including in other Oxford University Press publications) will be subject to your approval (which is deemed to be given if we have not heard from you within 4 weeks of the permission being granted).
- If copyright of the article is held by someone other than the Author, e.g. the Author's employer, Oxford Journals requires non-exclusive permission to administer any requests from third parties. Such requests will be handled in accordance with Notes 6 above.
- The Journal is registered with the Copyright Licensing Agency (London) and the Copyright Clearance Center (Danvers, Massachusetts), and other Reproduction Rights Organizations. These are non-profit organizations which offer centralised licensing arrangements for photocopying on behalf of publishers such as Oxford University Press.
- Please forward requests to re-use all or part or your article, or to use figures contained within it, to the Rights and New Business Development Department.
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