Academic Books & Online Resources

Frequently Asked Questions For Societies

Find answers to frequently asked questions about how the RFP process works at OUP.

Expand Close What is an RFP?

A Request for Proposal (RFP) is a document prepared by the Society or its agent providing journal and society background, details about current arrangements and income, and what is sought.

Expand Close How does the proposal process work?

Generally, a society will decide to take a journal out to tender to ensure that it is receiving the highest standard of publishing service and best financial arrangements possible. The society will solicit submissions by issuing an RFP and will then evaluate the proposals. Often, shortlisted publishers will be invited to present directly to the society or its agents to provide additional detail about the financial and service offer. The society then accepts a publisher’s offer and contract negotiation takes place.

Expand Close What will Oxford Journals need to prepare a proposal?

  • Approximate numbers of manuscripts submitted, accepted, and published per year
  • Whether there is currently a backlog (i.e. papers from a 2004 meeting not yet published), and if so how many
  • Explanation of how the process up to acceptance works
  • Description of the current role of the Editorial Office
  • Number of member subscription and subscription figure (either an allocation or portion of dues)
  • Numbers of subscribers in each sub-category (trainee, individual, related society, etc.) with subscription rates for each category
  • Breakdown of institutional subscribers by geographical area: USA, Europe, UK, Japan, Rest of World with rates given for each type
  • Whether those subscriptions were for print or online or both (how many in each category)
  • Format of existing online data - sgml or xml, which dtd.
  • Number of personal subscribers and subscription type, as above
  • Any other subscription categories
  • Whether authors pay for colour and, if so, how much
  • Whether authors receive free offprints and, if so, how many
  • Number of gratis copies and subscriptions
  • How many pages of colour per issue
  • How heavily copyedited
  • About what proportion of the pages in a given issue is subject to page charges
  • Whether the journal is proofread
  • Whether figures are redrawn by the publisher
  • Whether all materials are submitted online
  • A description of, and the financial basis of any special issues or supplements, level of income derived from author offprint purchase, commercial reprints, advertising, translation, and other secondary rights (including consortia and site licence revenue)
  • Editorial Office costs and breakdown, if possible
  • Other costs paid for by the publisher or by the societies
  • What sort of financial arrangement (commission or profit share) you have at present

Expand Close What financial arrangements are available?

We are happy to work on a royalty, profit share, or commission arrangement.

Expand Close What online submission systems are available?

We use both Editorial Manager and Scholar One’s Manuscript Central.